Section 4: Checklist for Effective Commission Operations and Maintaining CLG Status

The Commission

• Members are all officially appointed by the Mayor/Board of Supervisors.
• Members who are continuing the commission are officially re-appointed by the Mayor or Board of Supervisors.
• No vacant positions.
• Demonstrated positive interest in historic preservation.
• Members should have the time to attend meetings and support projects.

Meetings

• Minimum three times a year.
• There is a regular meeting day, time, and location.
• An announcement and the agenda are posted 24 hours before the meeting.
• Follow the agenda, do not stray off agenda topics. Be concise and to the point in discussions.
• There is a written set of minutes for every official meeting.
• The public is welcome.
• Do business only when there is a quorum of members present. Any time a quorum of commissioners gathers, that is considered an official meeting and must be conducted in adherence to Chapter 21 of the Iowa Code.

Other Responsibilities

• Report regularly to your mayor and city council or county board of supervisors.
• Comply with local and state regulations regarding conflict of interest.
• Comply with State Gift Law.

Meet CLG program requirements

• Operate in compliance with the Secretary of the Interior's Standards and Guidelines.
• Set up a system for on-going survey, evaluation, and registration.
• Maintain a Historic Property Inventory that complies with the State’s. Store inventory and other commission records in a city or county-owned facility that is controlled but accessible.
• Prepare and follow an annual work plan.
• Meet annual historic preservation training requirements.
• Complete a minimum of one historic preservation activity per year.
• Review of any National Register of Historic Places nominations.
• Complete and submit the CLG Annual Report.