Section 3: Checklist for Effective Commission Operations & Maintaining CLG Status

Use this checklist annually to ensure your Historic Preservation Commission meets CLG program requirements.

Commission Membership

• the Mayor or Board of Supervisors officially appoints all members.
• Continuing members officially re-appointed.
• No vacant positions.
• Members demonstrate a positive interest in historic preservation.
• Members have time to attend meetings and support projects.

Meetings

• Commission meets at least three times per year.
• Regular meeting day, time, and location established.
• Meeting announcements and agendas posted at least 24 hours in advance.
• Meetings follow the posted agenda; discussions are concise and focused.
• Written minutes prepared for every official meeting.
• Meetings are open to the public.
• Business conducted only when a quorum is present.
• All quorum gatherings comply with Iowa Code Chapter 21 (Open Meetings Law).

Reporting & Compliance

• Regular reports submitted to Mayor/City Council or Board of Supervisors.
• Compliance with Conflict-of-Interest policies.
• Compliance with State Gift Law.
• CLG program requirements met.
• Operations align with Secretary of the Interior’s Standards and Guidelines.

Preservation Activities

• System in place for ongoing survey, evaluation, and registration.
• Maintain a Historic Property Inventory compatible with the State’s system.
• Inventory and records stored in a city or county-owned facility that is secure and accessible.
• Annual work plan prepared and followed.
• At least one historic preservation activity completed each year.
• Review of National Register of Historic Places nominations conducted.
• CLG Annual Report completed and submitted by February 28.

Training

• At least one commission member or representative attended approved historic preservation training.
• Training topics align with Secretary of the Interior’s Standards.