Roofing Replacement Program FAQ Part II

To keep the installation of the new roof, gutters and downspouts in good working condition, we would consider gutter guards an eligible cost.

What we are looking for is a resolution that the city is in support of the application, and I do believe that is required for all programs. Feel free to e-mail a follow up on that if you have more questions.

You want to make sure that there is lead-based paint certified or lead safe renovator qualified contractors in your area. You do not want to procure them or get them under contract. You just want to research who is in your area that would be eligible to work on these projects and get a contact list put together for when you put your projects out for bid. 

The regulations state our applicants must be a city or county. Since the COG cannot be the applicant, it could not apply for their region.

No, but they will be on the web page and there is a web page for housing. It will include upper story housing and then down towards the bottom is all the information you'll need for the roofing program. 

Q: How many years are current resolutions or policies effective? If a city has a current CDBG project underway, do you want these updated?

A: If you are meaning things like the Code of Conduct, Procurement Policy, all those required uploads, our policy has always been that they can't be any older than five years. Or if there have been changes to a policy, you have to make sure you have the current policy.

Q: To make dollars go farther, we sometimes had partnered with our Housing Trust Fund. Are we able to do this with the new revamp of CDBG housing?

A: So, on the hard cost, we did give $24,000 of CDBG funds towards that. We tried to get a specific answer from HUD to about the application of lead regulations for exterior work only, and what they sent back wasn't as clear as we wanted. We are limiting the hard cost to $24,999, so there will be an additional $999 you can bring to the table for hard costs. You can bring other money to the lead hazard control side of it because that does not have a limit. The hard costs are what gets wrapped into the mortgage, and HUD sets that limit. 

Yes, your hard costs will be able to pay for installation.

Q: On page 11 of the program guide it states, “IEDA will provide an independent consultant that will review the green building standard to show a silver rating was achieved”. Can you elaborate what that means?

A: Yes, we are working with a third-party vendor, Heartland Energy, and we do have a contract with them. They will be coming out at the end of the project to make sure that the project was done in accordance to the National Green Build Standards and using the processes that are in the program guide. 

Q: While the roofs app isn't too challenging, having so many CDBGs applications due in just two months is a real challenge. I already have a city saying they will not apply for the pocket park because we cannot pull things together in time. It would be better to have some of the apps due in June or July, not all due in a two-month time frame.

A: As you have limited staff, we do as well. We must review and score all the application. Get them to the direct for the second review and then to the Governor. This is a long process, and we have limited time to get the funds obligated. What does not get spent this round will be applied to the other applications coming out in July.  Two months has always been the amount of time we have given for applications.

If you do 6 units, BABA applies. If you do 4 and less, BABA does not apply.

Q: In the program guidelines, item 3 under the NGBS National Green Building Standards states include continuous air sealing of interior areas. Are we to include these items with the work?

A: You cannot do interior work. We caught this after sending out the “Draft” guide and it was removed the final version. 

The nine points can be found in the Grant Management Guide in Appendix 1 under Citizen Participation as well as the Program Guide. Those nine items need to be discussed at the public hearing. 

Q: Do you want cities to identify qualified homeowners at application? If so, do we need to have full income verification? Describe expectations here please.

A: As stated in the slides, this requirement from the DRAFT guide is being waived for this round of applications. If work does get held up after award and we can't get any projects completed within the first year of the contract, then we'll go back to revisiting this position for the next round.

Q: If the scope of work would include an in-kind replacement of roofing material such as asphalt shingle to asphalt shingle, is a SHPO consultation required? According to the PMOU roof gutter downspouts and kind replacement is exempt from SHPO.

A: After consultation with our Environmental Officer, because of the radon requirement for this program all projects are required to complete the Section 106 or Tier II review. Radon is a part of the Tier II. If the test results are below the level of four picocuries, then you don't need to mitigate for radon and you are exempt from the Programmatic Agreement. If the radon test results are above the limit of 4 picocuries, you must mitigate and are not exempt from the Programmatic Agreement.  

It will be on the webpage once they are complete.

Project delivery does not normally need to be procured, however, technical service, which is a form of project delivery, does need to be. For clarification, ask your Program Manager. Project Delivery should either be in a separate contract or if in the same contract as the Grant Administration, both scopes of work should be clearly defined.