Construction Tab Instructions

Table of Contents

All correspondence regarding the construction documents uploads and deficiency correspondence must be completed on this Tab.

Users

  1. Individuals uploading construction documents (if not the application creator) must have an individual user name. A use name request may be submitted at: Tax Credit Application and Compliance (TAC) (iowafinance.com). The reason for the request should be “Construction Document Upload”. Once a username has been approved and assigned the Construction Document Upload role, an approval email will be sent to the user.
  2. The application creator must grant the username access to the application(s).
    • Go to the “View” Tab on the top of the Application and Select MyIFA Account
    • At the bottom under Authorized Users, select ‘Add New Authorized User’. Enter the username and select the radio button for Review and Upload Construction Documents.
    • Select Continue to select the application(s) to grant the user access.

Construction Status

  1. Enter email addresses for all individuals that should receive communications on inspections and the construction documents.
    1. Enter the construction start date and the pre-construction meeting date.
    2. Enter the percent construction complete throughout the construction process (update periodically).
    3. Upload the Construction Schedule (may be updated as needed).

Construction Packages

A. Initial Construction Package

  1. For 9%, an assignment will be created after Reservation Accepted for the Owner/Development Team to enter the emails of the construction contacts and persons for whom the IFA Construction Analyst will need to communicate with regarding any construction document or inspection. Complete this assignment by entering the emails under the Construction Status heading on the Construction Tab prior to submitting the initial construction package. The assignment will appear after 4% Projects are awarded.
  2. An assignment will also be created for the initial construction package (not for each individual document) and will remain open until all required documents have been uploaded separately.
  3. IFA’s Construction Analyst will receive an automated email whenever Construction Package items are uploaded or a deficiency response is submitted.
  4. When comments are submitted after the plans are reviewed a Deficiencies heading will be created where Deficiency responses shall be submitted, along with uploads of corrected documents.
  5. To respond to comments, click on the “Respond” link next to the posted comments in the Construction Tab under the Deficiencies Table. Once open, comment responses and new documents may be written and uploaded. There is a limit to the number of items that can be uploaded through this response method – additional documents may be uploaded directly to the applicable field under the Initial Construction Package table.
  6. Once the initial construction package is accepted, an email notice will be provided.

B. Final Construction Package

  1. For 9% Projects, an assignment will be created after Carryover Accepted for the final construction package (not each individual document) and will remain open until all required documents are uploaded. For 4% Projects, the assignment will appear at 8609 InWork.
  2. At 8609 In-Work, a Final Construction Package heading will appear and list all required documents and an upload field.
  3. IFA’s Construction Analyst will receive an automated email when a complete package has been uploaded or a deficiency response submitted.
  4. Deficiencies will be sent and responses and uploads will be completed under the Deficiencies heading.
  5. IFA reserves the right to request change orders or other documentation it deems necessary.
  6. The final construction documents must be approved by IFA prior to issuance of the IRS Form 8609(s) for each building in the Project in addition to the final construction inspection.

Inspection Reports & Comments

  1. Inspection reports will be sent through TAC and include information on follow-up items to be completed prior to the next inspection.
  2. Responses to comments shall be made through TAC by clicking on the “Respond” link next to the posted comments in the Construction Tab under the Deficiencies Table. Once open, comment responses and supporting documents may be written and uploaded. There is a limit to the number of items that can be uploaded through this response method – additional documents may be uploaded directly to the applicable field under the Initial Construction Package table.
  3. Only persons with usernames to the Application system may respond back to comments in the Construction Tab. Instructions on how to assign users can be found above.
  4. In some instances, IFA may accept pictures in lieu of an inspection. If approved by staff, pictures may be sent and addressed to the contact below.