Iowa State Revolving Fund (SRF) Bid Document Submission Guide

Overview

When bids are received and accepted by the Applicant, their consulting engineer or authorized representative must prepare and submit the required documentation to the State Revolving Fund (SRF).

Important Note 

After reviewing the submitted documents, the SRF will issue a Notice of Funding Eligibility (NOFE) to the Applicant, detailing the bid amount eligible for SRF funding. This NOFE will guide the Iowa Finance Authority (IFA) in allocating funding to the contract.

Pre-Loan Application Requirements

Before applying for an SRF construction loan, ensure the following steps are complete:

1. Environmental Review: Finalized. 
2. Construction Permit: Issued. 
3. Document Review and Approval: All bid documents reviewed and approved by the DNR Project Manager and SRF Project Compliance Specialist. This step will result in the NOFE issuance.

Document Submission Instructions

•  Submit each document as an individual file; do not combine multiple documents into one file. 
• Use the naming conventions provided below to title each file.

File Naming Conventions

Documents to be submitted to SRF prior to issuing the NOFE

1. Tabulation of Bids: Include an itemized schedule of values. Even if the project was bid as a lump sum, you will still need to request an itemization from the selected contractor prior to submitting the bid tab to the IA SRF. 
   • If the itemization is not included, the bid documents will be returned for resubmission. 
2.  Engineer’s Recommendation of Award: Submit a single document prepared by the consulting engineer. 
3.  *Cost and Effectiveness Self-Certification: *Required for Clean Water SRF (CWSRF) projects only. Borrowers only need to submit one cost effect cert for the entire project, regardless of the number of contractors being utilized.
4.  As-Bid Plans and Specifications: 
   • Submit if changes were made to the previously approved plans/specifications. 
   • Not required if no changes have occurred.
5. Addenda and Acknowledgments: (if applicable) Include any unsubmitted addenda and bidder acknowledgments as separate documents.
6. SRF Front-End Attachments (2–5, 10): Submit as a single document
   • Attachment 2: Certification Regarding Debarment and Suspension 
   • Attachment 3: Disadvantaged Business Enterprise (DBE) Certification 
   • Attachment 4: DBE Subcontractor Performance (if applicable) 
   • Attachment 5: DBE Subcontractor Utilization (if applicable)
   • Attachment 10: Telecommunications Equipment Certification
   • Attachment 11: Construction Method Limitations for Lead Service Line Replacement (LSLR) projects 
     • *Attachment 11 only applies to LSLR projects.
7. Davis-Bacon Wage Determination: Submit as a single document.

Documents to be submitted to SRF after issuing the NOFE

1. Legal Compliance Opinion: Certify compliance with Iowa public bidding laws. A template for this can be found at: Documents and Guides | Economic Development & Finance Authority
2. Executed Contract: 
   • Submit once signed and dated. 
   • Not required at this time. If the contractor has been selected, but the agreement has not yet been executed, then you do not need to include this document with the bid package. This document can be submitted after NOFE issuance. 
3. Notice to Proceed: 
   •  Submit when available. 
   •  Not required at this time. If the contractor has been selected, but the agreement has not yet been executed, then you do not need to include this document with the bid package. This document can be submitted after NOFE issuance.

Contact Information

 For questions or assistance, contact Riley Christensen at 515.782.2473  or [email protected]

 Submit all bid documents via email to: [email protected]